Town Clerk’s Office


The Town Clerk’s office is responsible for recording and maintaining all land records for the Town of Ashford.  This office is also responsible for issuing, maintaining, and reporting to the State of Connecticut, all of the following: Marriage Licenses, Dog Licenses, Sports Licenses and associated stamps and permits.  You can register to vote, register your Trade Name, register your DD214, and buy your subscription to the Ashford Citizen.  Certified copies of birth, death, and marriage certificates can be obtained in this office.  This is also the office you would visit to research your family’s geneology.  The Town Clerk’s office maintains a list of all current Ashford Justices of the Peace, Notary Publics, and Town of Ashford Ordinances.  Additionally, the Town Clerk’s office works in conjunction with the Registrars Office to facilitate efficient operation of all referendas, primaries and elections.

Sherri L. Mutch, CCMC, Town Clerk – Appointed by Selectmen

Karen Zulick, CCTC, Assistant Town Clerk – Appointed by Town Clerk

Beverly G. Ference, CCMC, Assistant Town Clerk – Appointed by Town Clerk

Contact Town Clerk’s Office:  860.487.4401       Fax 860.487.4431

Email Sherri L Mutch                 Email Karen Zulick

Click here for Cott Systems fee based on-line access to Town records

Town Clerk information:

  • Dog License Renewal Notice

    Dog Licenses expire June 30th of each year.

    Each owner or keeper of a dog (6 months old or over) shall annually license their dog between June 1-June 30, or a penalty will be imposed at a rate of $1.00 per month per dog after June 30th. Renewal notices will be mailed from the Town Clerk’s Office during the last week of May.

    MAIL-IN RENEWAL IS ENCOURAGED…Kennel licenses cannot be renewed by mail.

    Licensing Fees: $8 for spayed or neutered dog, $19 for unspayed or unneutered dog

    Make checks payable to: Town of Ashford.

    Please enclose the following:

    -renewal postcard

    -self-addressed, stamped envelope

    -copies of certificates for up-to-date rabies vaccination and spaying or neutering.

    Mail to: Town Clerk, 5 Town Hall Rd, Ashford, CT 06278.

    Licenses for 2016-2017 are available during office hours of the Town Clerk beginning Monday, June 1st.

    Office Hours:  Mon., Tues., Wed, Friday – 8:30 am to 3:00 pm.  Wednesday evenings 7 – 9 pm. Closed on Thursdays.

    Any questions, please call 860-487-4401, or e-mail karen


  • Town Clerk Office Hours 4/13 & 4/15

    The Town Clerk’s Office will have no evening hours on Wednesday, April 13th, and will be closed on Friday, April 15th while staff attends the Connecticut Town Clerks Association’s Annual Spring Conference.  We apologize for any inconvenience.

    Sherri Mutch, Town Clerk

  • Town Clerk’s office – attention eSearch users of the Connecticut Town Clerks Portal

    “Beginning January 12, 2016, Microsoft will provide support for only the latest version of Internet Explorer that is available for a given operating system. The latest Internet Explorer version for Windows 7, Windows 8.x, and Windows 10 is Internet Explorer 11. A full list of the latest supported operating systems and Internet Explorer can be found at
    It is our recommendation, if you are using Internet Explorer, that you upgrade your computer to Internet Explorer 11, Google Chrome, or Mozilla Firefox.”

  • Absentee Ballots Available October 2nd

    Absentee ballots for the November 2015 election will be available in the Town Clerk’s Office beginning at 8:30 A.M. on Friday, October 2nd.  For more information please contact the Town Clerk’s office at 860.487.4401 or the Registrars of Voters Office at 860.487.4410.

  • Town Clerk’s Office hours

    April 17, 2015 – The Ashford Town Clerk’s office will be closed on Friday, April 17, 2015.  The staff will be attending the Connecticut Town Clerk’s Annual Spring Conference.

  • Absentee Ballots Available

    October 5, 2012 is the first day Absentee Ballots are available in the Town Clerk’s office during normal business hours.

  • Special Town Meeting Minutes

    Special Town Meeting Minutes  February 16, 2012

  • Legal Notice

    The Windham Region Transit District has filed its Financial Statements as of June 30, 2011 together with its Independent Auditor’s Report and Supplemental Report with the Ashford Town Clerk’s Office.  The report was compiled by Costello Company, LLC of Hebron, CT. and is available for public viewing at the Town Clerk’s office during regular office hours.

    Dated at Ashford Connecticut this 14th day of February, 2012.

    Attest, Barbara B. Metsack, Ashford Town Clerk.

  • Legal Notice

    Legal Notice

    Town of Ashford

    The Master Agreement Between Regional School District #19 Board of Education and the E. O. Smith High School Teacher’s Association, effective July 1, 2012-2015 is on file in the Ashford Town Clerk’s Office at 5 Town Hall Road, Ashford, CT.  The agreement is available for public viewing during regular office hours.

    Attest, Barbara B. Metsack, Ashford Town Clerk

  • Fiscal Year End June 30, 2011 Audit Report

    Notice is hereby given that the Annual Financial Report of the Town of Ashford, Connecticut for the year ending June 30, 2011, which was audited by CCR, 124 Hebron Avenue, Glastonbury, CT, is on file and open for public inspection in the office of the Ashford Town Clerk during regular office hours.

    Dated at Ashford, Connecticut this 13th day of December, 2011.

    Barbara B. Metsack

    Town Clerk, Ashford